Executive Assistant to the EVP & CPO Product, Design and Engineering (m/f/d)

Permanent employee, Full-time · Munich

The Role
At Personio we are on the amazing journey of becoming the leading HR Platform in Europe! 
Join our international agile Product & Engineering team and take an active role in shaping our engineering culture and the future of thousands of HR teams and organizations across Europe. At Personio you will have a direct impact on our product, our users, our organization, and our engineering practices. 

We are looking for an Executive Assistant to the EVP and CPO, who will be based in our Munich office.

Here are some of the things that you would be working on:

  • Managing the calendar including prioritization of all meeting requests
  • Coordinating logistics for important meetings, both internal and external
  • Managing travel itineraries as well as arranging all related transportation and accommodation
  • Ensuring that the EVP & CPO are briefed and prepared for all meetings
  • Maintaining a forward-looking annual plan for the EVP & CPO, making sure it aligns with the priorities of the business and the annual plan of the company  
  • Proactively challenge agenda items to ensure the EVP & CPO spend most of their time on high impact topics
  • Taking over business related correspondence (email and postal)
  • Managing expenses and reporting for the  EVP & CPO
  • Managing billing and accounting for the EVP & CPO
  • Preparing and attending meetings, ensuring the right set of follow-up actions are taken
  • Coordinating with internal and external stakeholders, making every interaction productive and enjoyable
  • Routinely managing recurring company meetings, such as weekly PDE meetings
  • Building slides and presentations on behalf of the EVP & CPO in collaboration with the Business Operations Manager
This is the unique opportunity to work with our EVP and CPO and all departments at Personio, one of Europe's fastest growing startups. The Executive Assistant to the EVP & CPO reports to the EVP, is functionally led by the EA to the CEO and is part of the Product, Design and Engineering (PDE) department.
What you need to succeed
  • High level of professionalism, resiliency, service orientation and getting-stuff-done mentality, natural interest in the business to make more and informed decisions 
  • Previous experience in fast-paced, demanding environments like management consulting, big tech or startups
  • Ability to break down complex issues and strong quantitative problem-solving skills, solution driven
  • Reliably perform all duties with diligence and attention to detail
  • Maintain trust and confidentiality of sensitive, non-official and personal information regarding the EVP, CPO and company at all times
  • Be a trusted, approachable and friendly team member for the whole Personio team, and display a positive attitude no matter how stressful the situation
  • Knowledge of GCalendar, GSheets and GPresentations
  • Strong verbal and written communication skills in English
Why Personio
Aside from our people, culture, and mission, there are a variety of additional benefits that help make Personio a great place to work! Work with us and receive:

  • Competitive compensation package that includes salary, benefits, and pre-IPO equity
  • 28 days of paid vacation, plus another additional day after 2 and 4 years (because we love what we do, but we also love vacation!)
  • 2 Impact Days you can use to have an impact on the environment and society –  one for an individual project of your choice and one for a company-wide initiative! #SocialResponsibility
  • Find your best way to work with our office-led, remote-friendly PersonioFlex! We offer a roughly 50% remote, 50% in-office working framework to suit your needs
  • Annual personal development budget of €1,500 for conferences, courses, books, career coach, etc.
  • Regular company and team events like Oktoberfest, ski trips, Christmas parties, and more! (COVID permitting)
  • High-impact working environment with flat hierarchies and short decision-making processes
  • Receive generous family leave, child support, mental health support, and sabbatical opportunities with PersonioCares
  • Save money with corporate discounts across brands like Adidas, LG, Bosch, Apple, and more
  • Invest in your retirement via the Personio Pension Scheme, including a Personio contribution
  • Choose between green mobility options, including a JobRad® bike or monthly public transportation ticket
  • Access multiple fitness studios and sports facilities across Germany for €22 per month with a subsidized Qualitrain membership
  • A beautiful, spacious office in the heart of Munich, complete with professional espresso machines, free drinks and snacks, and indoor and outdoor break spaces
About us
Being a Personio means being part of something big. It means shaping the future of HR, the future of our company, and at the same time, the future of you. And we’re not just one of the fastest-growing B2B SaaS companies in Europe. In October 2021 we raised $270 million in Series E funding, making Personio the fastest-growing and most valuable HR technology company in Europe. With more than 6,000 customers and a team that has doubled in size in 2021 alone, now is the perfect time to join! We’re hiring talented, impact-driven individuals who want to be more than just another employee.

Personio is an equal opportunities employer. We are committed to building an integrative culture where everyone feels welcomed and supported. We #EmbraceUniqueness and understand that our diverse, values-driven culture makes us stronger. As we continue to scale, we focus on enabling our employees to grow both personally and professionally.

We are proud to have an inclusive workplace environment that will foster your development no matter your gender, civil status, family status, sexual orientation, religion, age, disability, education level, or race.

Will you join us in shaping the future of HR in Europe?

Want to know more about life at Personio? Follow us on LinkedIn, Instagram and TikTok!
Your application
Thank you for considering a career at Personio. Please fill out the following form. In case you are experiencing problems with the document upload, mail your documents to joinus@personio.de.

Please upload any documents that you want to include with your application (e.g. CV) as PDF.

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