Senior Workplace Coordinator (m/f/d)

Permanent employee, Full-time · Munich

The Role
People are our passion! HR at Personio is not "just" a department, it is our core business. As an HR Company, it is our aspiration to be a role model and inspire other companies with our own HR work. Where else do you have the opportunity to really help to shape a product?

The Workplace team is on a mission to provide best in class services, tools and spaces for all Personio employees - from creating a welcoming experience upon entry, to designing, building and maintaining our work environments across our Personio offices. We're looking for a Workplace Coordinator (m/f/d) to oversee office operations at our growing Munich office. The Workplace Coordinator will facilitate an ongoing positive experience for all Personio employees by providing consistent operational support and managing a safe and fun environment. Please note this role will be required to attend the office daily.

What are the most important duties of this role?

  • You are one of the primary contacts for physical daily office operations to create a positive workplace experience
  • You will help with further developing processes, coming up with creative solutions to improve efficiency and actively strategizing for scaling Workplace operations regionally and globally
  • You manage the day-to-day running of operations in the Munich office, ensuring services are provided efficiently. Including but not limited to vendor management, deliveries, furniture, space planning, kitchen stock, repairs & maintenance etc.
  • You manage relationships with facilities vendors including cleaning services, maintenance contractors, food/beverage etc.
  • You foster a close cooperation with our Real Estate Project Team to ensure that the Munich office is in scope as we scale
  • You coordinate office wide events in collaboration with the People Experience team
  • You partner with our Office IT to ensure an ongoing smooth operation
  • You partner with the Global Workplace team to ensure Munich’s office meets global standards of office design, maintenance, organization and safety & security
  • You maintain consistent and clear communication with other Workplace team members regarding any facilities or security related concerns
  • You spot opportunities to create and improve systems and processes that will scale with the office as we grow
What you need to succeed
  • Strong written and verbal communication in both German and English
  • Minimum experience of 3 years in an Office Coordinator or Office Manager role
  • Proficiency in Google Suite, MS Office, and familiarity with Slack is a plus
  • Thorough knowledge of budgets and accounting
  • A passion for managing an overall positive workplace experience through ongoing operational support
  • Collaborative sensibility to work cross functionally with teams
  • Capable of working independently and a self-starterStrong service mindset and passion for helping others
  • Strong ability to manage competing priorities and projects
  • Great interpersonal and communication skills
  • Strong coordination and collaboration skills
  • Comfortable making decisions in a fast-paced, ever-growing environment
  • Ability to quickly adapt to new applications and tools
Why Personio
Aside from our people, culture, and mission, there are a variety of additional benefits that help make Personio a great place to work! Work with us and receive:

  • Competitive compensation package that includes salary, benefits, and pre-IPO equity
  • 28 days of paid vacation, plus another additional day after 2 and 4 years (because we love what we do, but we also love vacation!)
  • 2 Impact Days you can use to have an impact on the environment and society –  one for an individual project of your choice and one for a company-wide initiative! #SocialResponsibility
  • Find your best way to work with our office-led, remote-friendly PersonioFlex! We offer a roughly 50% remote, 50% in-office working framework to suit your needs
  • Annual personal development budget of €1,500 for conferences, courses, books, career coach, etc.
  • Regular company and team events like Oktoberfest, ski trips, Christmas parties, and more! (COVID permitting)
  • High-impact working environment with flat hierarchies and short decision-making processes
  • Receive generous family leave, child support, mental health support, and sabbatical opportunities with PersonioCares
  • Save money with corporate discounts across brands like Adidas, LG, Bosch, Apple, and more
  • Invest in your retirement via the Personio Pension Scheme, including a Personio contribution
  • Choose between green mobility options, including a JobRad® bike or monthly public transportation ticket
  • Access multiple fitness studios and sports facilities across Germany for €22 per month with a subsidized Qualitrain membership
  • A beautiful, spacious office in the heart of Munich, complete with professional espresso machines, free drinks and snacks, and indoor and outdoor break spaces
About us
Being a Personio means being part of something big. It means shaping the future of HR, the future of our company, and at the same time, the future of you. And we’re not just one of the fastest-growing B2B SaaS companies in Europe. In October 2021 we raised $270 million in Series E funding, making Personio the fastest-growing and most valuable HR technology company in Europe. With more than 6,000 customers and a team that has doubled in size in 2021 alone, now is the perfect time to join! We’re hiring talented, impact-driven individuals who want to be more than just another employee.

Personio is an equal opportunities employer. We are committed to building an integrative culture where everyone feels welcomed and supported. We #EmbraceUniqueness and understand that our diverse, values-driven culture makes us stronger. As we continue to scale, we focus on enabling our employees to grow both personally and professionally.

We are proud to have an inclusive workplace environment that will foster your development no matter your gender, civil status, family status, sexual orientation, religion, age, disability, education level, or race.

Will you join us in shaping the future of HR in Europe?




Want to know more about life at Personio? Follow us on LinkedIn, Instagram and TikTok!
Your application
Thank you for considering a career at Personio. Please fill out the following form. In case you are experiencing problems with the document upload, mail your documents to joinus@personio.de.

Please upload any documents that you want to include with your application (e.g. CV) as PDF.

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