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Workplace Project Manager

Permanent employee, Full-time · Dublin

The Role

Personio was founded in 2015, and its mission is to enable better organisations. We simplify and automate recruiting, payroll and human resource management software (all-in-one) for small to medium-sized businesses. Our HQ is in Munich, and we have additional offices in Madrid, London, Dublin and most recently Amsterdam. Globally we are home to 600 employees and 3,000 customers. In January 2021 we raised $125 million in ‘Series D’ funding, making us the most valuable HR tech organisation in Europe. In 2021, we will scale our Dublin office to 200 people. Come join us!

We are looking for rockstar talent to join our fast-growing Workplace team in Dublin and to help lead the incredible growth we are seeing in the region. This high impact, delivery-focused role will report to the Head of Workplace and will align with our Workplace team on identifying and documenting processes, policies, and procedures, and manage project operations at a global level. If you are ready to roll up your sleeves, work alongside a high performing team to play a very active part in our international expansion - this is the right opportunity for you.


As a Project Manager, you will participate in researching and vetting possible solutions, structures and standardise practices for operational challenges for the overall Workplace department. You will also liaise and develop working relationships both internally and externally to support all Personio stakeholders. A core component of your work will focus on implementing new software & innovative integrations that will increase productivity, support and improve the user experience for the team and Personio’s clients. You will be working cross collaboratively with other departments and the Workplace team to ensure alignment of our company goals and values and always providing exceptional customer service.

In a nutshell, your responsibilities will include:

  • Lead multiple Workplace projects by facilitating communication, coordination, planning and execution across Workplace teams and business partners
  • Effectively influence leaders and key partners to gain alignment.
  • You will assist in crafting and implementing scalable SOP's for WP managed teams, including but not limited to, Office Builds and Real estate, Design, Reception, Event management, Space management, Office Coordinating, Food & Beverage, Maintenance, Janitorial, Health and Safety, Physical Security and Office IT.
  • You will prepare project correspondence, presentations, analytic data, status reports, executive updates and annual planning, as needed for management review and team updating.
  • Manage projects/programs with large scale activities that span multiple Workplace Management teams and business partners
  • You will ensure audits are complete and evaluate new software to help resolve challenges and maximize productivity and are effective in operationalizing manual processes.
  • You will provide training, communication and support for scalable processes, procedures, and tools to make operations more efficient, organized and simplified.
  • You will identify and determine needed management tools and apps that efficiently track and increase team and employee productivity
  • Ensure project roles and responsibilities are clear and ensure alignment across all Workplace Management Team contributors.
  • Collaborate with internal cross-functional partners to troubleshoot project planning and implementation issues
  • Effectively influence leaders and key partners to gain alignment.


What you need to succeed
  • 3+ years in Project Management or Workplace Operations role.
  • You are able to work with and adopt new tools and technologies.
  • You are proficient in Google Suite, Microsoft Office and Adobe.
  • You have a customer service focused mindset.
  • You have strong communication skills (written and verbal).
  • You are self-motivated & empathetic.
Why Personio

Aside from our people, culture, and mission, there are a variety of additional benefits that help make Personio a great place to work! Work with us and receive:


  • Competitive compensation package that includes salary, benefits, and pre-IPO equity

  • Two Impact days you can use to have an impact on the environment and society. One day is for an individual project and one for a company-wide initiative! #SocialResponsibility

  • 26 days of paid vacation + 2 days off for Christmas and New Year's Eve (because we love what we do, but we also love vacation!)

  • Annual personal development budget of €1,500 for conferences, courses, books, career coach, etc.

  • Regular company and team events like Oktoberfest, ski trips, Christmas parties, and more! (COVID permitting)

  • Flexibility to balance work between remote and in the office

  • Comprehensive healthcare scheme covered for each permanent employee (excl. taxes).

  • Pension scheme with up to 5% matching contribution

  • Discounts across a range of brands so you can save money while shopping at Adidas, LG, Bosch, Apple, Dia, etc.

  • Find your best way to work with office-led, remote-friendly PersonioFlex! We offer a roughly 50% remote, 50% in-office working framework to suit your needs

  • Mental health support, as we know that mental wellbeing plays a major role in both our personal and professional success. #PersonioCares


Personio is an equal opportunities employer and does not discriminate on the grounds of gender, civil status, family status, sexual orientation, religion, age, disability, race or being a member of the traveller community.

About us
Being a Personio means being part of something big. It means shaping the future of HR, the future of our company, and at the very same time: your future. As one of the fastest-growing B2B SaaS companies in Europe, we have raised $125 million in ‘Series D’ funding in January 2021, making Personio the most valuable HR technology company in Europe. We have a great product and a fantastic team that will continue to grow through 2021, from 500 to 1,000+. We already have more than 4,000 customers with a market that is only waiting to be developed further, but we aim high: Our goal is to build the leading HR platform in Europe.

At Personio, we believe in hiring people like you - ambitious, forward thinkers who want to be m
ore than just another employee. Will you be one of them?



Your application
Thank you for considering a career at Personio. Please fill out the following form. In case you are experiencing problems with the document upload, mail your documents to joinus@personio.de.

Please upload any documents that you want to include with your application (e.g. CV) as PDF.

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