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Executive Assistant to the Chief Financial Officer and Chief Operations Officer (m/f/d)

Permanent employee, Full-time · Munich

The Role
After a successful start into the new year, we want to continue writing our success story. To support us on this journey and fuel our growth, we are looking for an Executive Assistant to the Chief Financial Officer and Chief Operations Officer (m/f/d) in our Munich office. You will work directly with the Chief Financial Officer and the Chief Operations Officer. Here are some of the things that you would be working on:

  • Support daily operations and administration of the CFO and the COO
  • Calendar management including prioritization of all meeting requests 
  • Ensure the CFO and COO are always well briefed and prepared for all meetings
  • Planning of detailed and complex international travel itineraries
  • Coordinate logistics for meetings both internally and externally
  • Manage a broad variety of administrative tasks including expense reports and invoice approvals
  • Assisting with business related correspondence and queries of all kind
  • In this function you will closely liaise with the direct reports of the CFO and COO and the Executive Assistant to the CEO
This is the unique opportunity to work with our CFO, COO and all departments at Personio, one of Europe's fastest growing startups. Are you up for it?
What you need to succeed
  • You have several years of experience in being an Executive Assistant ideally in fast-paced, demanding environments like management consulting, big tech or startups
  • High level of professionalism, resiliency, service orientation and getting-stuff-done mentality 
  • Ability to break down complex issues and strong quantitative problem solving skills
  • Reliably perform all duties with diligence and attention to detail
  • Maintain trust and confidentiality of sensitive, non-official and personal information regarding the CFO, COO and company at all times
  • Be a trusted, approachable and friendly team member for the whole Personio team, and display a positive attitude no matter how stressful the situation
  • Knowledge of GCalendar, GSheets and GPresentations
  • Strong verbal and written communication skills in both English and German
Why Personio
Aside from the people, the role, our culture and our mission, we have countless other things, that make Personio a pretty great place to work at.

  • As you are joining Personio at such an early stage, this shows us your trust and confidence in us. We would like you to benefit from the success of the company, and therefore, we offer you a competitive compensation package (salary, benefits and virtual shares).
  • An inclusive, equal opportunity & multicultural work environment.
  • 1,500 Euro annual development budget for attending conferences or courses, buying books, getting a coach etc.
  • A high-impact work environment and short decision-making processes.
  • Fun team & company events.
  • Choose between three mobility options: Unu electric scooter as "company car", a JobRad® or an additional payment for a yearly public transportation ticket.
  • Subsidised Qualitrain membership: For 25 euros per month you can train in 90 fitness and yoga studios, swimming pools and many other sports facilities in Munich.
  • #SocialResponsibility: We are grateful for our privileges and take action to have a positive impact on the environment and society. Therefore, you will have two extra days to have #Impact: one individual and one supporting a company-wide project!

You can find more information and impressions here: www.kununu.com/personio

About us
Being a Personio means being part of something big. It means shaping the future of HR, the future of our company and at the very same time: your future. As one of the fastest-growing B2B SaaS companies in Europe, we have raised $125 million in ‘Series D’ funding in January 2021, making Personio the most valuable HR technology company in Europe. We have a great product and a fantastic team that will double in 2021, from 500 to 1,000. We already have more than 3,000 customers with a market that is only waiting to be developed further, but we aim high: Our goal is to build the leading HR platform in Europe.

At Personio, we believe in hiring people like you - ambitious, forward thinkers who want to be more than just another employee. Will you be one of them?

Your application
Thank you for considering a career at Personio. Please fill out the following form. In case you are experiencing problems with the document upload, mail your documents to joinus@personio.de.

Please upload any documents that you want to include with your application (e.g. CV) as PDF.

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